Privacy Policy

Fréa Community Interest Company (Fréa) is committed to protecting and respecting your privacy.

This policy tells you what information we collect, what we do with it, how we will keep it secure and whom it might be shared with.

This policy applies when you:

Use our website
Contact us about services or opportunities we offer such as volunteering or job vacancies
Support us (for example when you donate to us or participate in one of our events)

Who are we?

Fréa is a partnership of three independent and long-standing Irish community-focussed charities operating in the North of England whose aim is to create sustainable funding streams and collaborative working. The three charities are Irish Community Care (based in Liverpool but serving Merseyside and the North-West), Irish Community Care Manchester and Leeds Irish Health & Homes

Fréa is registered as a Community Interest Company. Company Number 12505551

The registered address of Fréa is Rouse House, 2 Wyther Lane, Leeds, West Yorkshire, LS5 3BT

This privacy notice explains how Fréa uses personal information.

Fréa is registered as a Data Controller, which means we decide how, when and why your personal data will be used. This is explained in more detail later in this policy.

If you have any questions, please contact us by:

Emailing: info@frea.org.uk

Telephoning: 0751 912 6835

Writing to us: Fréa CIC, Rouse House, 2 Wyther Lane, Leeds, LS5 3BT

How do we collect information from you?

We gather information about you when you use our website or interact with us, for example when you contact us about our charity partners, or sign up to receive news and events updates. We also collect information from you when you make a donation, sign up for an event, apply to become a volunteer, or submit a job vacancy application.

Sometimes, when you support or fundraise for us through another organisation (for example Virgin Money Giving or PayPal), information may be shared with us. You should check their privacy policy when you provide your information to understand fully how it will be processed. When you use social media (for example Facebook or Twitter), you may share information with us, so please check your profile settings and their privacy policy.

We need to collect certain information from you in order to process gift aid.

If you do not provide your information to us, this may mean that we are unable to offer certain services to you or fulfil our legal or contractual obligations.

What type of information do we collect?

The personal information we collect from you may include your name, address, telephone number, email address, IP Address, and information on which pages on our website you view and when.

If you make a donation online, your card information is not held by us – it is collected by a separate company (Virgin Money Giving or PayPal) who are our third-party payment processors. They are committed to the secure online capture and processing of card transactions. The card information will only be used to process the payment.

In some circumstances, we may need to collect sensitive personal information concerning your health and wellbeing. We will collect this if you use our services and as an example, if you participate in one of our fundraising events (such as a sponsored walk), we may ask if you have any health conditions that we need to be aware of. Where we collect this information, we will treat it with extra care and only for the purpose we tell you about. Likewise, your information will always be processed in accordance with this Privacy Policy, and all details that you provide us with will be kept secure and held for no longer than necessary.

How is your information used?

We may use your information to:

Keep you updated with information that may be of interest, including campaigns, appeals, promotions, events and newsletters
Seek your views or comments on the services we provide
Handle a donation that you have made
Provide you with information and support at any activities or fundraising events that you participate in.
Carry out our obligations arising from any contracts entered into by you and us
Deal with entries into a competition
Manage any referrals to our partner charities' services
Let you know about any changes to our partner charities' services
Handle a job or volunteer application.

We regularly review how long we hold onto your personal information. We are required to hold some types of information to fulfil our legal obligations (for example for the collection of gift aid). However, we will only ever hold your personal information on our systems for as long as necessary (or as long as set out in any contract you hold with us).

We will only ever use your information for the purpose we told you when you originally provided it. As a broad example, if you apply for a job vacancy, your details will only be used for recruitment purposes; they will not be used for marketing purposes.

The legal basis that we rely on for processing your information will depend on the circumstances in which it is being collected and used. However, in most cases, it will fall into one of the following categories:

Where you have provided your consent for us to use your data in the way that we have explained. For example, we will always ask consent before sending you e-mails or text messages about our work (i.e. our newsletter)

Where we need to process your information to carry out our legal obligations, such as processing gift aid

Where the processing is necessary to carry out the performance of a contract, such as processing a donation

Where we have a legitimate reason to process your information in order to support our vision of delivering health and well-being services that change people’s lives through care, culture and community. This includes providing you with information that we feel would be of interest to you, would be reasonably expected, and not be intrusive. We may, therefore, send this information to you by post, or contact you by telephone. You can ask us to stop providing you with this information at any time, and we have explained more about legitimate interests below.

Broadly speaking, legitimate interests means we may process your personal information where we have a genuine and legitimate reason and are not harming any of your rights or interests.

When we process your information for our legitimate interests, we will always consider and balance any potential impact on your rights. As such, we will never use your information for activities where our interests are overridden by the impact on you.

It is always your choice whether you want to receive information from us, and you can opt out at any time by contacting us using the details in the ‘Your Choices’ section of this policy.

Who has access to your information?

We will never sell or rent your information to third parties (for example another charity). We will never share your information with third parties for marketing purposes.

We will always tell you if we are going to share your information and who this will be with for example if we are working with another charity to deliver a service.

Third-party data processors working on our behalf: We may pass your information to a third party who works on our behalf to provide you with services. For example, so that we can send you email newsletters, we may have to pass your name and email address on to an email software company that specialises in sending email newsletters. The same applies when we send out text messages. When we use these organisations, we provide them with only the personal information that is necessary to deliver the service. Likewise, we will have agreements in place that mean they must keep your information secure and not use it for their own marketing purposes. We may, however, be required to release your information due to a court order, or for the purposes of the prevention of fraud or other crime.

When you make a donation, it will be processed by a third-party payment processor, that specialises in the online gathering and processing of card transactions. If you have any questions regarding secure transactions, please contact us or visit Virgin Money Giving or PayPal to find out more about their privacy policy.

We may need to transfer your personal information to a third party as part of a restructuring or reorganisation of some or all of our services. We also have a duty to disclose your personal information in order to comply with legal regulations, or to enforce our terms of use, or to protect the rights or safety of our supporters, customers or users of our services. But we will always take steps to ensure that your privacy continues to be protected.

Your choices

You have full control over whether or not you wish to receive information from us. On the form on which we collect your information, you can provide only the information you wish to share with us. We will always tell you why and how the information will be used.

We will never contact you for marketing purposes by email, telephone, text message or post if you have told us that you don’t want to be contacted. You may change your marketing choices at any time by:

Emailing us: info@frea.org.uk

Telephoning us: 0751 912 6835

Writing to us: Fréa CIC, Rouse House, 2 Wyther Lane, Leeds, LS5 3BT

You also have the right to object to other processing that we may carry out. You can do this by writing, e-mailing or telephoning us using the details provided at the top of this page. However, please bear in mind that this may affect our ability to carry out tasks for your benefit. For example, if you object to us processing your information for a job vacancy application, this may mean we are unable to process your application.

Accessing and updating your information, or finding out more

The accuracy of your information is important to us. If you need to correct any information that we hold about you (for example your email address), please contact us using the details at the top of this page.

We can also tell you what information we hold about you, and how it is processed. To do this, please ask for a Subject Access Request Form, which can be found by visiting our website or emailing us at headoffice@irishcommunitycare.com

You can also ask us about how we use or handle your information, including:

How we have decided how, why and when we process your data.
What categories of personal data do we collect, store and process, including the purpose and legal basis for this processing.
If we intend to transfer the personal data to a country outside of the European Economic Area, information about how we ensure this is done securely.
How long we will store your data.
How we protect your information

When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information is sent over a secure web connection.

Although any other information will be sent by a secure connection, information sent over the internet can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.

Making a complaint

You have the right to make a complaint about how we (or any third parties) use your personal data. We encourage people to come forward with any suggestions and queries, and welcome people challenging us if they feel that the use of their information is unfair, misleading or inappropriate. You can contact us by using the details at the top of this policy.

You also have the right to make a complaint directly to the supervisory authority, which is the ICO. They can be contacted by telephone on 0303 123 1113. Alternatively, please visit their website: https://ico.org.uk/concerns

Links to other websites

Our website may contain links to other websites run by other organisations, including when signing up for some events. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites – even if you access them using links from our website. The same applies if you linked to our website from another website.

A cookie is a small file stored on your computer that gets created when you visit a website. We use cookies to store a history of which pages you visit, and how you interact with our website. You can turn off cookies using your browser Settings or Options pages. You can also visit the ‘Help’ function in your browser to show you how to turn them off. Please note that turning off cookies may restrict your use of our website, or affect the way in which it operates.

Profiling

We may analyse your personal information to create a picture of your interests and preferences, alongside a history of your relationship with the charity. Profiling can help us target our resources more effectively by gaining an insight into the background of our supporters. We may then use this information to contact you with information that you may find relevant, as discussed in the section ‘How is your information used?’ We may make use of additional information about you when it is available from external sources to help us do this effectively, such as from Companies House, public registers, magazines and newspapers. We may also use your personal information to detect and reduce fraud and credit risk.

16 or under

We are committed to protecting the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission whenever you provide us with personal information.

Reviewing this policy

We regularly review this policy to ensure it reflects how we use and handle your information, and was last updated in June 2021. We may, from time to time, change this policy, so please check this page occasionally to ensure that you’re happy with any changes.